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South Region Annual General Meeting – Thursday 22 September 2022

British Cycling Federation – South Region – Notice of Annual General Meeting

Thursday 22nd September 2022 @ 7pm

Online Video Call (Call joining details to be advised to attendees individually)

Notice is given of the Annual General Meeting (AGM) of the BC SOUTH Region 2022 at the above time and venue.

The AGM is a key part of our strategy to Lead our Sport and to Inspire our Communities and the meeting is open to all current BC South Region Members to attend either as a representative of your cycling club or as a Private Member.

It is also your chance to meet other members of the British Cycling community in our Region, have your voice heard and vote on our choices and activities that affect the many cycling disciplines that take place and also the proposed new developments to increase cycling participation. We very much hope you will be able to attend.

For this AGM we are seeking nominations for Regional Secretary and Vice-Chair as well as additional Board Members. Please contact us if you are interested in being nominated. Our Regional Chair, Len Hay, is standing for re-election, but other nominations may be put forward by South Region Members. If you are considering a post on the Board, a short (no more than 200 words) biography would be appreciated. The AGM will also be looking for 6 National Councillors to represent the Region at the annual British Cycling National Council meeting in October.

With regard to AGM Voting – if you wish to represent your club and have their voting rights, please agree this with your club/team secretary in the first instance. The number of attendees eligible to vote for each specific club/team can be found within the Regional Councillor Allocation document below:

Regional Councillor Allocation 2022 – South

The voting rights of Private Members will be in accordance with Byelaw 5; this equates to 5 Private Members that are eligible to vote and a ballot of those attending will be made prior to the AGM if there are more than 5, to decide on those appointed to vote.

In order to manage the AGM Voting process properly, we will need to have a full list of all voting Members prior to the AGM.

The agenda for the meeting is:

 

Introduction by Len Hay (Chair, South Region)

 

  1. Apologies

 

  1. Minutes of 2021 Annual General Meeting

 

  1. Matters Arising

 

  1. Chair’s Annual Report

 

  1. Received 2021 Financial Report Statement (Regional Treasurer)

 

  1. Election of Executive Officers

 

  1. Election Regional Board

 

  1. Election of National Councillors

 

  1. BC South Region CDM Report (Chris Brown)

 

  1. Proposals

 

  1. Any other business (Chair’s discretion)

 

 

Regional Board Members are standing for re-election, as follows:

 

Name Position for Election Proposer plus BC Member # Seconder plus Member #
Len Hay Regional Chair Sally Reid

Cheltenham County CC

Nicky Harverson

CTW

Vacant

 

Regional Vice-Chair Nominations sought from South Region Membership  
Vacant

 

Regional Secretary Nominations sought from South Region Membership  
Pete Deamer

 

Regional Board Member Norman Webb

Bristol Road Club

Brian O’Kelly

Bristol Road Club

Andy Cook

 

Regional Board Member John Carter

Andy Cook Cycling

Jaquie Cook

Chippenham Wheelers

Linda Cantelo

 

Regional Board Member Andy Cook

Chippenham Wheelers

Norman Webb

Bristol Road Club

Tim Knight Regional Board Member Racing Club Omega Portsmouth Track League
Mark Adams

 

Regional Board Member Paul  Morris

Fareham Wheelers

Graham Hollidge

Fareham Wheelers

 

 

Please note that all Nominations and Proposals must appear on the Agenda paper for the AGM and any requested amendment to the Agenda items must be received by 8th September at the following email address:

bcsouthtreasurer@outlook.com

 

The full Agenda including Proposals, Nominations and Reports will be circulated to all members 10 days before the meeting.

All attendees must register by 15th September at: bcsouthtreasurer@outlook.com

When confirming your attendance, please include your BC Membership number and whether you’re representing a club or team, or attending as a Private Member. If you are representing a club or team, please include the name of club or team in the email.

The AGM meeting will follow all British Cycling bye-laws as detailed in the Bye Laws section of the British Cycling website.

For any questions about the AGM please contact: bcsouthtreasurer@outlook.com

 

Yours sincerely

Norman Webb

Regional Treasurer and Temporary Secretary

British Cycling SOUTH Region